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Cash receipt journal

Cash receipt journal is a specialized journal in which all cash receipts are recorded for example cash received from debtor will be recorded in cash receipt journal.

Simple double entry for cash receipt

Debit--> Cash

Credit-->Debtor or account receivable or any other account


DATE
ACCOUNT CREDITED
FOLIO
CASH
DISCOUNT
SALES
DEBTOR
SUNDRY






















Date Column: is used to record the date of cash receipt related transaction or when business receives cash
Account Credited Column: is used to record the source from where business has received cash payment or the credit side of double entry. For example a business has received cash from a debtor, Cash=Debit and Debtor=Credit therefore Debtor will be recorded in Account credited column
Folio Column: records reference to cash ledger account
Cash Column: is used to record the amount of cash received.
Discount Column: if any cash discount allowed, it will be recorded in it
Sales Column: In the case of cash sales the amount of sales will be recorded in it
Debtor Column: If cash was received from a debtor, the amount of cash that was received from debtor is recorded under this column
Sundry Accounts Column: is filled in for those accounts which don’t have special column in cash receipt journal. For example, interest and commission received, cash received from the sale of a fixed asset like building, furniture, vehicle etc.

EXAMPLE

Following are the transactions of Jackfield Ltd for the month of march 2011.


   March 1.The owner of Jackfield Ltd introduced fresh capital $10,000 to the business   
   March 15.Received cash from cash sales $500 
   March 18.Cash $500 received from a debtor Mr. Z and discount allowed was $100
   March 22.Sold old equipments for $200
   March 30.Received cash $300 as commission for sales service




Cash Receipt Journal

DATE
ACCOUNT CREDITED
FOLIO
CASH
DISCOUNT
SALES
DEBTOR
SUNDRY
Mar. 1
Mar. 15
Mar. 18
Mar. 22
Mar. 30
Capital
Sales
Debtor-Mr. Z
Equipment
Commission

10,000
500
500
200
300


100

500


600
10,000


200
300

TOTAL

11,50010050060010,500